Training & Access

Training in Colabmacs ensures that you have the required knowledge and authorization to safely and appropriately use shared resources. Training directly controls what you can book, what you can start, and what you can use.

This page explains how training works, how to find training, and how your training status affects access.

How Training Works

Colabmacs does not deliver training content itself. Instead, it records Training Records that represent whether you have completed required training.

These records are then used to control access to:

• Resources
• Processes
• Configurations

If training is required for something you want to use, Colabmacs will guide you toward the next step.

Key Idea

You never have to guess why you can’t access something — Colabmacs will always show you what’s missing and how to resolve it.

Training Sessions (Scheduled Training)

Many trainings are offered as scheduled training sessions.

You can find these by navigating to Training.

Your Training Sessions

You can view and register for available Training Sessions through the Training Browser as well. You can also view all of your confirmed, and waitlisted training in your Schedule page as well

What You’ll See

• A calendar view showing upcoming training sessions
• Session details including:
  • Date and time
  • Capacity (number of available spots)
  • Associated resource or process

Joining a Session

1. Click on a training session in the calendar
2. Review the session details
3. Click Join Session if spots are available

If the session is full, you may be able to:

• Join a waitlist (if enabled)
• Request individual training instead

Requesting Training (Individual Training)

If no scheduled session is available, you can request training.

You can do this from:

• The Training → Browse page
• Directly from a Resource page

How Training Requests Work

1. Click Get Trained or Request Training
2. Submit the request
3. A trainer or administrator will follow up
4. The time and format are coordinated outside the system

Once completed, your Training Record will be updated.

Viewing Your Training Records

Your training history is visible under Training → Records.

Each training shows:

• Status
• Validation date
• Expiration date (if applicable)
• Available actions

Training Statuses

Status	Meaning
Valid	Training is complete and access is allowed
Expired	Training is no longer valid
Revoked	Training has been removed or invalidated

If a training is Expired or Revoked, access will be restricted until retraining is completed.

Renewing or Repeating Training

Some trainings must be renewed periodically.

If a training:

• Has expired
• Was revoked
• Requires renewal

You’ll see an option to Request Retraining.

This creates a training request that you’ll coordinate with the trainer.

How Training Affects Access

Training impacts access at multiple points:

• Booking — You may be prevented from booking without valid training
• Starting a Session — You may be blocked from starting a booking
• Using a Resource — Access may be denied until training is valid

Colabmacs will clearly explain:

• Which training is required
• Whether it is expired or missing
• What action you can take next

Summary

Key Points

• Training controls access to resources and processes
• Sessions let you join scheduled training
• Requests let you arrange individual training
• Training Records show your current status
• Expired or revoked training must be renewed to regain access